Communications

HOW TO WRITE A RESIGNATION LETTER

Do you need to prepare a resignation letter since you accepted an offer? You’ve arrived at the proper location. If at all feasible, when drafting a resignation letter, you want to part ways amicably. I’ve read plenty of resignation letters in my time as a technical recruiter. It occurs frequently in business and is a part of that environment.

When you write a two-week notice, you want to use the appropriate tone and balance. In light of this, I will go over a sample resignation letter and a step-by-step template letter you can use.

Why Write a Resignation Letter?

As a courtesy to the company, you should submit a resignation letter upon leaving your position. This formal resignation letter informs your employer that you are leaving the position and provides a formal notice period.

It also alerts the manager to the need for a successor to assume the duties and obligations of the position. Be professional and give your employer adequate notice before leaving for a new position.

Formal Resignation Letter Checklist

  • Current Date
  • Company name and location
  • Expression of resignation
  • Tell us when your last day is.
  • two weeks’ notice is required
  • Your name Your position’s gratitude for the chance
  • A request for assistance during the changeover
  • Your signature and name

3 Step Sample Resignation Letter Example Template

Professional resignation letters don’t need to be creative or involve much thought. Simply ensure that they are worded professionally. You want to quit your work as gracefully as you can. It’s best to end on a high note if at all feasible.

You’ll almost certainly speak with your manager at an exit interview when you decide to leave your job. If you desire, now is an excellent moment to discuss your motives for leaving. It’s critical to keep in mind that you might someday need your boss’s support, so refrain from writing anything defamatory, obscene, or disrespectful.

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Two weeks’ notice is required so the management has time to identify a suitable replacement for your position. Never destroy a bridge because you never know when you might need it in the future in regard to work.

What should your job resignation letter contain?

Similar to a cover letter or any other kind of professional contact, a resignation letter serves the same purpose. It has a heading, three to four paragraphs that describe your resignation, and your signature. A resignation letter is simpler than a résumé, which offers a variety of format options.

First paragraph

Consider your contributions to your organisation carefully. Tell your soon-to-be ex-boss what you’ve learnt, what you hold most dear, and perhaps even who has helped you the most throughout your time there. This paragraph ought to be as upbeat as you can manage because it will make the transition easier.

You might also wish to mention where you plan to work in the future. This is appropriate in some circumstances but inappropriate in others. Informing your employer that you’re changing jobs to pursue a passion or returning to school is totally fine. If you are switching to a competitor, you might not want to provide this information.

Second paragraph

After that, we kindly ask for your help in making the transfer go as smoothly as possible. Say something along the lines of, “Of course, I am offering to assist as much as I can in the transition of my work tasks to my replacement. Mentioning “I’ll also double-check that all of my reports are up to date and ready to go” can be beneficial.

You’ll amaze your old boss if you can manage to be really particular in this section.

Third paragraph

If it relates to you, use the next paragraph to list your main responsibilities and outstanding projects. This will help with the relocation and be very advantageous to your old firm. This section is optional, therefore you should only include it if it completely makes sense.

Fourth paragraph

The final paragraph, just before your signature, is where you can include any personal contact information you may have, like a phone number or email address. However, you should only mention them if you want to stay in touch with your boss or are thinking of using him as a reference. This is completely optional. The best person to decide whether it’s a good addition is you.

Signature

Add your signature at the end. On paper, sign it by hand and put your name in the space provided. When sending something by email, simply signing with your name should be sufficient.

1. State the Position You’re Resigning From With An Effective Date.

 

[Today’s date]

[Company Name]

[Company address]

[City, State, Zip]

[Your Manager’s first name],

This letter is to let you know that I intend to leave my position with [business name] as [current position title]. In [current date] two weeks, this will go into effect.

2. Thank Your Employer For The Opportunity

Saying “thank you” for the job opportunity is always a good idea. It exhibits professionalism and grace. Positive relationships, as well as lessons you’ve learned and enjoyable aspects of your employment, can all be mentioned. Even if you detest your job, it’s still polite to express gratitude.

It bears mentioning that you could later need to use your manager as a reference. Even if a possible reference is the only motivation, maintain excellent relations. Excellent businesses examine references from past supervisors. A strong recommendation from a former supervisor can be important.

I value the time I spent performing my [job title] duties here. I’ve gained a lot of knowledge from the position, including [add some new abilities or responsibilities]. I am grateful for the chance and know that the knowledge I have received will help me in my profession.

3. Offer To Help With The Transition Period

If at all possible, you don’t want your final two weeks of employment to be awkward. Maintain communication channels open and offer to help during the changeover.

Declare that you will finish any work you can and that you will be prepared to hand over your work when the time arrives.

If you need help training new team members, I’d be pleased to assist. I want to do everything I can to finish my tasks throughout the next two weeks. Please let me know if there is anything I can do to make the transfer easier.

I look forward to keeping in touch and wishing the business much future success.

Sincerely,

[Your Handwritten Signature]

[Your full name]

Example Resignation Letters With Two Weeks’ Notice

You can view a few sample resignation letters that will help you write your own unique formal notice by clicking on the links below.

You can use these resignation letter examples as a starting point.

Example Resignation Letter #1

10/29/2021

Gears and Widgets Inc

123 Engineering Lane

Atlanta, GA 30303

Kevin,

I’m writing to let you know that I intend to leave my job as Senior Mechanical Engineer at Gears and Widgets Inc. On October 29, 2021, two weeks from now, this will go into effect.

As a senior mechanical engineer, I value the time I have spent here. I gained a lot of knowledge from the position, including new top-down SolidWorks assembly design techniques. When working on projects, I liked coming up with new strategies for being a productive engineer.

I’m grateful for the chance and know the engineering knowledge I’ve received will help me in my future work.

If you need help training new team members, I’d be pleased to assist. I’ll do everything in my power to finish the tasks I have for the next two weeks. Please let me know if there is anything I can do to make the transfer easier.

I look forward to keeping in touch and wishing the business much future success.

Sincerely,

John Smith

Resignation Letter Example #2

6/17/2021

Developer Central Inc

123 Software Lane

Dallas, TX 75201

Dear Jennifer,

I’m writing to let you know that I’ve decided to leave my job as a.NET software developer at Developer Central Inc. This will take effect on 6/17/2021, two weeks from now.

I value the time I spent working here as a.NET Software Developer; I gained a lot of knowledge in the position and improved my C# knowledge. I’m grateful for the opportunity and know the experience and information I’ve received will help me in my profession.

I’d be content with the transitional time, and I’ll finish my task during the next two weeks.

I’ve valued your counsel throughout the years and look forward to keeping in touch. I’m hoping for the best for you, the business, and the future.

Sincerely,

Sarah Richards

Conclusion

The following should be taken into consideration while deciding how to write a resignation letter. The best method of resignation would be to write a letter, print it, sign it, and hand delivers it to the proper party.

If your company’s human resources department provides specific resignation instructions, abide by them.

Hopefully, you have fun reading this blog. If you have any questions, please contact us or leave a comment below! Wishing you success in your new role.

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