The list of documents lawyers, solicitors, barristers and paralegals must sign or certify on any day is long – a daily deluge of case papers that can result in 70-80 documents on or in the desk every 24 hours Landing an attorney’s inbox. Although, at least half of these documents have to be signed somewhere, on a dotted line.
The E-signature online app can be a huge time saver for law firms and internal legal teams. Electronic signatures eliminate the need to be physically present to authenticate a document. They also automate several manual administrative tasks associated with creating, editing, releasing and managing legal documents on paper.
The Opportunity to grab legal process
The legal profession is evolving, and remote work is becoming more common thanks to cloud and mobile technologies. However, even before COVID-19 made hybrid work experiments standard in offices, virtual law firms emerge, and the market for online legal services was growing. From web platforms for collaborating with colleagues to video consultations with clients, lawyers have extensively adapt the way they work.
But obtaining signatures remotely is a problem most still grapple with. Therefore, how do you activate important, confidential legal documents when you cannot meet in person?
Are they legal? Are they difficult to work with? Can they be integrated with practice management platforms that law firms and internal functions have already invest in?
In this blog, we will answer those questions, set the facts, and set out the arguments in favour of swapping paper ink for digital signatures.
Why use E-signature online app?
The exemplary electronic signature solution can provide three key benefits for legal teams:
- They are convenient and easy to use
Dealing with handwritten signatures on paper documents and agreements can be a complex and very time-consuming back and forth game. Furthermore, the digitization of signatures eliminates several intermediaries, from couriers to post office staff to administrative employees.
- You accelerate the progress of the case
Even as face-to-face meetings with internal and external customers become familiar again, it seems less and less useful to arrange physical meetings to get signatures. However, with e-signatures, lawyers can obtain signatures virtually and bring cases to a close faster.
- You use less paper
Whether you rely on legal document management systems like Juridoc or work in a place where space is limit, reducing paperwork reduces the risk of filing errors, saves space, and means less time flipping through cabinets. Spend hanging files. Although, with electronic signatures, your documents stay in the cloud. Not only is it faster, but it’s also more environmentally friendly (if you sign up for DocSignPro, we’ll even plant a tree).
Are electronic signatures legal?
The first question lawyers have to answer is about the legality of digital signatures. Therfore, electronic signatures legal and legally binding?
In situations where U.S. federal law doesn’t apply, most states have their e-signature laws. However, they have adopt the Uniform Electronic Transactions Act (UETA), which provides a federal legal framework for digital signature online pdf use and makes it binding.
In the E.U., e-signatures are recognized as part of the comprehensive eIDAS regulation of 2014, which is intend to enable secure and legal cross-border digital transactions.
- Templates make creating documents easier
With ready-made templates, you can speed up the process to create customized contracts, agreements, letters, forms, orders and other case-relate standard documents.
- Enhanced Security ensures security and confidentiality
Confidentiality is essential to legal services, and e-signature enhances it. Therfore, every connection to a DocSignPro server is protect by Secure Socket Layer (SSL) 256-bit encryption. Although, two-factor authorization and single sign-on ensure that no one accesses documents or sees communication that shouldn’t.
- Electronic signature apps are legally binding
We cannot stress it enough. At DocSignPro we are also ISO27001 certified – and DocSignPro is committ to fulfilling our data protection obligations under GDPR.
DocSignPro has standard integration with legal tools like Juridoc. Therefore Zapier lets you add the best e signature app capabilities to more than 2,000 cloud collaboration platforms, including Google Workspace, Slack, and M-Files. We also work with most document formats, from M.S. Word to Google Docs and PDFs.